DocMate – Privacy Policy

1. INTRODUCTION

This Privacy Policy explains how DocMate, an Android document scanning, image-processing, and PDF utility developed and published by Aditi Software, accesses, processes, stores, and shares information.

DocMate is designed primarily as an on-device document utility. PDF files, images, camera captures, and other document content selected by you are processed locally on your Android device.

DocMate does not require you to create an account or sign in.

See on-device processing for how document tools work, Android backup for system-managed copies, and advertising and diagnostics for the current version’s practices.

This Policy applies specifically to the DocMate Android application. Other Aditi Software applications and services may have separate privacy practices and policies.

Website visits are separate from using the app. See the Aditi Software website Privacy Policy for website services and information you provide through them.

2. INFORMATION DOCMATE PROCESSES

2.1 Documents, PDFs and Images

DocMate accesses documents and images only when required for features you choose to use.

This may include:

• Images captured using the camera.
• Images selected using the Android system file picker.
• PDF files selected by you.
• Generated PDF and image files.
• File names and file locations.
• PDF page counts and selected pages.
• Image dimensions and orientation.
• Crop and perspective information.
• Page and image ordering.
• Output format and quality settings.

The contents of these documents may contain personal, confidential, or sensitive information depending on the files you choose to process.

DocMate does not upload these documents to an Aditi Software server.

2.2 Local File Library

DocMate maintains a local file library to help you organize files created or managed through the app.

The locally stored information may include:

• File name.
• File path or content URI.
• File size.
• Modification date.
• Favorite status.
• Image collection name and identifier.
• Source PDF name.
• Conversion date.
• Generated image names and locations.

This information is stored locally on your device and is used to provide DocMate’s file-management features.

Search, sorting, and Favorites operations are performed locally.

DocMate does not send your search terms or file-library information to an Aditi Software analytics or tracking service.

2.3 Preferences

DocMate may store application preferences locally, including:

• Output quality.
• Save location.
• Appearance-related settings.
• Other settings required to remember your choices.

These preferences remain locally on your device, subject to Android’s storage and backup behavior described in this Policy.

2.4 OCR and unfinished work

Printed-text recognition (OCR) processes the selected image or rendered PDF page on your device. Recognized text can be reviewed, corrected, copied to the system clipboard, or saved with the page image in a new searchable PDF.

Unfinished scans and document edits can be saved as recovery checkpoints in private app storage. These may contain original and processed images, PDF or image contents, thumbnails, page order, crop and rotation choices, and editing state. Recent Scans separately retains captured pages for reopening. Recovery checkpoints are document copies, not just filenames; they are not an encrypted document vault.

Preferences also include your selected language and scanner options. Local processing does not mean that no technical information leaves the device: Google ML Kit diagnostics and system services are described in Sections 11 and 16.

3. INFORMATION DOCMATE DOES NOT COLLECT FOR ITS OWN SERVICE

DocMate does not require or collect the following information for a DocMate account because the application does not provide account registration or sign-in:

• Name.
• Email address.
• Phone number.
• Date of birth.
• Account password.

DocMate does not request access to the following device services or data stores:

• Device location or GPS.
• Contacts.
• Calendar.
• Microphone or audio recordings.

A document or image you select may itself contain location, contact, calendar, or other personal information. This is different from accessing those device services.

DocMate does not use advertising identifiers for advertising or behavioral tracking.

4. ANDROID PERMISSIONS

DocMate declares the Android permissions and uses the system access described below.

Camera

Camera access is used when you choose to scan or capture a document.

Denying Camera permission prevents camera-based document capture. Camera captures are processed locally by DocMate.

Internet and Network State

DocMate declares Internet and network-state permissions. These declarations do not mean that your documents are uploaded. Core PDF and image processing runs locally; network and system-service interactions are described in Section 11.

Files and Images

DocMate uses Android system file-selection mechanisms to allow you to select PDFs and images.

The app accesses the files you select for the operations you request.

Storage

On Android 9 and earlier, DocMate may request legacy storage-write permission where necessary to save generated files.

On newer Android versions, DocMate uses Android storage mechanisms such as MediaStore and system file interfaces.

The reviewed version of DocMate does not request Location, Microphone, Contacts, Calendar, broad all-files access, or advertising-ID permission.

5. ON-DEVICE PROCESSING

DocMate’s core PDF and image operations are performed locally on your Android device.

These include:

• Document scanning.
• Image cropping and perspective correction.
• Image rotation and reordering.
• Image resizing.
• Creating PDFs from images.
• Merging PDFs.
• Splitting PDFs.
• PDF compression.
• Converting PDF pages to images.
• Managing locally tracked files and image collections.
• Recognizing printed Marathi, Hindi, and English text and exporting a searchable PDF for the selected page.
• Inserting, moving, rotating, and deleting PDF pages.
• Adding text, images, drawing, and highlights.
• Setting PDF passwords and permissions.
• Saving and restoring unfinished-work checkpoints.

No Aditi Software document-processing server is used for these operations. DocMate does not upload your documents for processing or use them for AI training, and it does not use an online AI or OCR service.

An Internet connection is therefore not required for DocMate’s core document-processing features.

Android OCR uses bundled Google ML Kit text-recognition models. Recognition runs locally; Google documents separate collection of technical diagnostics and usage information. See Network and system services.

6. WHERE YOUR FILES ARE STORED

DocMate-generated files may be saved in shared Android storage, including AditiSoft folders under locations such as:

Downloads/AditiSoft/...

Documents/AditiSoft/...

Images generated by applicable workflows may be stored under:

Downloads/AditiSoft/Images

The exact location can vary depending on the operation, Android version, previously stored preferences, or a destination selected through an available system interface. The current Settings screen has no save-location picker; check the folder shown after saving.

For automatic Android outputs, the label “Internal Storage” can refer to shared Downloads storage; it does not mean private app storage. A previously stored save-location preference does not control every output workflow.

Files saved in Downloads, Documents, or another shared location are not an encrypted private DocMate vault. Other applications or users with appropriate access may be able to access those files.

If you select a cloud-backed storage provider as a destination, that provider may upload or synchronize the selected file according to its own settings and privacy practices.

7. TEMPORARY FILES AND CACHE

Document viewing, conversion, editing, and sharing can create temporary files or cached copies. DocMate attempts to remove working copies when the relevant operation or reader finishes, but failures or interrupted execution may leave temporary material.

Sharing an image collection stages copies in the application cache so receiving apps can access them. These copies have no fixed DocMate-defined automatic expiration period. Deleting a saved original does not necessarily remove a previously created sharing copy.

Settings → Data & Storage → Clear App Data is an in-app cache-cleanup action: it removes eligible temporary files while preserving saved documents, settings, active reader files, and unfinished work. Finish exports and sharing first. This differs from Android’s system-level Clear storage or Clear data action.

Recovery checkpoints and Recent Scans are stored separately from disposable cache. Use Home → Unfinished work → Discard for a checkpoint, or delete a Recent Scans session after reading its confirmation. Protecting an exported PDF does not encrypt or remove these other copies.

8. SHARING AND OPENING FILES

DocMate allows you to open or share files using Android’s system interfaces.

Sharing occurs only when you initiate the relevant action.

When you select another application or recipient, the selected file becomes available to that application or recipient.

The receiving application or service may copy, upload, store, forward, or otherwise process the file according to its own privacy policy and terms.

Aditi Software does not control information after you intentionally provide it to another application, service, or recipient.

Deleting the original DocMate file does not delete copies already received or retained by another application, person, cloud provider, or service.

9. CLIPBOARD

OCR Copy places the recognized text, including any corrections you make, on the system clipboard. That text may contain personal or confidential information from your document.

When you use DocMate’s Copy functionality on Android, DocMate may place a file URI and associated label on the Android system clipboard.

DocMate does not automatically clear this clipboard item after copying.

The current implementation does not mark the clipboard item as sensitive.

Clipboard previews, history, synchronization, and access by other applications or system services depend on your Android version, device manufacturer, installed applications, and device settings.

Avoid copying references to sensitive documents when this could create an unwanted privacy risk.

10. ANDROID BACKUP

DocMate does not provide its own cloud-backup service.

However, Android application backup is enabled in the current application configuration.

Depending on your Android device, Google account, backup settings, and Android services, eligible DocMate application data—such as certain preferences or local application records—may be backed up and restored by Android.

This is an operating-system service rather than an Aditi Software document-backup service.

Files stored in shared Downloads or Documents locations are separate from DocMate’s private application data and may also be affected by your device’s own backup, synchronization, file-provider, or cloud-storage configuration.

You can manage Android backup through the settings and services available on your device.

11. NETWORK AND SYSTEM SERVICES

Core PDF, image, and OCR processing runs on your device. DocMate does not upload document contents to an Aditi Software processing server. The following SDK and system interactions can nevertheless use the network.

Google ML Kit text recognition

Android OCR uses bundled Latin and Devanagari text-recognition models. Google states that input images and recognition results are processed on-device and are not sent to its servers by ML Kit.

Google documents collection of device and app information, per-installation identifiers, performance metrics, API configuration, input/output sizes, feature versions, event types, and error codes for diagnostics and usage analytics. This technical data is encrypted in transit using HTTPS. ML Kit may also contact Google for updates or compatibility information. DocMate does not provide a setting to disable ML Kit’s diagnostic collection.

Read Google’s ML Kit data disclosures, ML Kit terms and privacy information, and Google Privacy Policy.

Google Play updates

On Android, Home checks Google Play for an update to the installed application. An available update can show an Update available card; Update opens DocMate’s Play Store listing. Settings also links to that listing. These interactions use Google Play’s services and policies and do not attach your documents or library records.

Android emoji-font service and backup

AndroidX EmojiCompat may request an emoji font from a system font provider, such as Google Play services, after startup. The provider may download the font and process request-related technical information. DocMate does not send document contents for this purpose. Eligible Android application backup can also operate automatically as described in Section 10.

Browser links, cloud providers, and sharing apps

How to Use, Privacy Policy, Terms of Service, and other website links open in an external browser without attaching documents or local library contents. Browsers, website hosts, and related infrastructure may process ordinary connection information. The guide loads YouTube thumbnail images; watching a tutorial opens YouTube and is subject to its policies.

A cloud-backed file provider or an app you choose to open or share a document may upload or synchronize the selected file under its own policies and settings.

12. DOCUMENT AND IMAGE METADATA

Do not assume that processing or converting a document removes all metadata or hidden information.

PDF files created through DocMate’s scanning workflow may contain:

• The document title you provide.
• Software creator or producer information identifying DocMate or AditiSoft.Pdf.
• A creation timestamp.

Image-processing operations may read image orientation information when required to display and process an image correctly.

Re-encoding an image does not constitute a universal metadata-removal guarantee.

PDF merging, splitting, and compression are document-processing features, not metadata-sanitization or redaction tools.

PDF compression may preserve the original PDF when recompression does not produce a smaller file.

DocMate does not guarantee removal of metadata, annotations, embedded information, hidden content, identifying filenames, or other information contained in a document.

Review sensitive documents before sharing them.

A searchable PDF contains recognized text as well as its page image. Review both before sharing. Drawing over text, highlighting, or adding a text box does not securely redact the underlying content. Editing can also affect digital-signature validity.

13. DATA RETENTION AND DELETION

Generated PDFs and images remain in their saved storage location until you or another application with appropriate access deletes them.

DocMate does not automatically delete your generated documents after a fixed number of days.

The individual-file library index keeps up to 500 entries. An entry disappearing from that index does not delete the underlying file. Image collection records are stored separately, and files removed outside DocMate may leave stale library information.

When DocMate’s Delete function successfully deletes a tracked saved file, it removes the underlying file from its accessible storage location and updates the local library information.

Deleting an image collection removes its generated images where deletion succeeds. It does not delete the original source PDF.

Deletion can be interrupted or fail, in which case some files may remain.

Removing a page or image from an editing session is not the same as deleting the original imported document.

Copies that have already been:

• Shared with another application or person.
• Copied elsewhere.
• Stored by a cloud provider.
• Included in an operating-system backup.
• Staged in a sharing cache.

are not necessarily removed when the original file is deleted.

DocMate does not provide secure-erasure guarantees.

Unfinished-work checkpoints remain until they are cleared after a successful save or you explicitly discard them. A resumed document copy remains available until saved or discarded. Recent Scans and exported files have separate lifetimes; clearing a checkpoint does not delete them. Recovery is limited to the last completed checkpoint and does not guarantee restoration of every edit.

14. WHAT HAPPENS WHEN DOCMATE IS UNINSTALLED

Uninstalling DocMate normally removes its application-specific local records, private files, and cache according to Android’s application-storage behavior.

However, files generated and saved in shared locations such as Downloads or Documents normally remain after DocMate is uninstalled.

Files already shared with other applications or recipients also remain outside DocMate’s control.

Android backup information may remain according to your device, account, and backup settings and may be restored if the application is installed again.

Therefore, uninstalling DocMate should not be treated as deletion of every document previously created or shared using the application.

15. SECURITY

DocMate relies on Android’s permissions, application sandbox, storage mechanisms, and your device’s security. Local processing reduces document transmission but does not make every file or storage location private.

Protect PDF can create a password-protected PDF copy and set printing or copying permissions. Passwords are used locally for the requested document operation. DocMate cannot recover a forgotten password. Permission restrictions depend on the receiving PDF viewer honoring them.

Protect PDF does not add an app lock or encrypted vault and does not automatically protect originals, scan sessions, recovery checkpoints, temporary copies, or files already shared. Other outputs are not automatically encrypted.

DocMate does not guarantee secure erasure, document redaction, or metadata removal. Use an appropriate device screen lock, protect access to your files, and check saved and shared copies. No application or storage system can guarantee absolute security.

16. ADVERTISING, ANALYTICS AND CRASH REPORTING

The current DocMate Android application has no advertisements, advertising network, or advertising SDK. It does not implement behavioral advertising or a developer-operated remote analytics or crash-reporting service.

Google ML Kit does collect technical diagnostics and usage information as described in Section 11. The app should therefore not be understood as making a blanket “no data collection” or “no analytics” promise.

Local debug output and Android system diagnostics are separate from an Aditi Software remote crash-reporting service. System services and external applications may process information under their own policies. Website practices are covered separately by the website Privacy Policy.

If the app’s data-handling practices change, this Policy will be updated as appropriate.

17. CHILDREN AND GENERAL-PURPOSE USE

DocMate is a general-purpose document and PDF utility. It is not specifically designed to collect personal information from children.

DocMate does not ask users to provide their name, age, date of birth, email address, or phone number in order to use the application.

Because document processing occurs locally, Aditi Software does not receive a document merely because a user processes it in DocMate.

A document selected by a user may nevertheless contain information about a child or another person. Users are responsible for ensuring that they have appropriate authority to process and share such information.

18. YOUR PRIVACY CHOICES AND CONTROLS

You control which documents and images you select for processing.

You can:

• Deny or revoke Camera permission through Android settings.
• Choose which files to open or import.
• Choose where supported files are saved.
• Delete generated files.
• Clear DocMate’s application cache or application data through Android settings.
• Manage Android backup through your device or account settings.
• Choose whether and with whom a document is shared.
• Remove clipboard contents using available Android controls.
• Discard saved unfinished-work checkpoints and separately delete Recent Scans.
• Use the in-app cache cleanup without clearing saved documents or unfinished work.
• Review or correct OCR text and choose whether to copy it or export it.

DocMate has no user account to close and no Aditi Software cloud document repository from which local documents need to be remotely deleted.

Because Aditi Software does not receive your locally processed documents, we cannot remotely retrieve or delete files that exist only on your device.

If you contact Aditi Software directly, we may receive the contact information, message, and any attachments that you choose to provide. Such information will be used to respond to your request.

Do not send confidential documents or unnecessary sensitive information when contacting support.

19. THIRD-PARTY APPLICATIONS AND SERVICES

DocMate uses Android and software libraries required to provide its local functionality, including .NET MAUI, AndroidX components, CommunityToolkit.Maui and its camera component, SkiaSharp, HarfBuzzSharp, Google ML Kit, Google Play app updates, and AditiSoft libraries.

The presence of a local-processing library does not mean your documents are sent to the library’s developer.

External browsers, cloud providers, sharing applications, Google Play services, and other third-party services may independently process information according to their own privacy policies and terms. Some interactions are initiated by you; others, such as the emoji-font request and eligible Android backup described above, may occur automatically.

Aditi Software does not control the independent privacy practices of third-party applications, system services, or providers involved in these interactions.

License and supplier notices are bundled with the installed app under Settings → About DocMate → Third-party notices. They can be read offline; external links within them use your browser.

20. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy when DocMate’s functionality, data-handling practices, legal requirements, or third-party integrations change.

For example, this Policy may need to be updated if a future version introduces:

• Advertising.
• Analytics.
• Remote crash reporting.
• User accounts.
• Cloud synchronization or backup.
• Online AI or OCR processing.
• New permissions.
• New server-based functionality.

When this Privacy Policy is updated, the revised version will show an updated Last Updated date.

Where applicable law or platform requirements require additional notice or consent, appropriate steps will be taken.

21. CONTACT US

If you have questions about this Privacy Policy or DocMate’s privacy practices, contact:

Aditi Software

Email: support@aditisoftware.in

Please do not send confidential documents, scanned identification documents, financial records, or other sensitive document contents unless they are genuinely necessary to resolve your support request.

Contacting Aditi Software does not give us access to documents stored on your Android device.